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The Procedure for Holding an Executive Session Does Not Apply to Proceedings Which Are Exempt from the Open Meetings Law

The Fourth Department determined that the town board need not follow the procedure in the Public Officers Law (Open Meetings Law) for holding an executive session (where the public is excluded) for matters which are exempt from the open meetings requirement. In this case a consultation between the town board and town counsel was exempt from the open meetings requirement pursuant to a provision of the Public Officers Law.  Therefore, the town board could not be faulted for keeping that consultation private without following the formal procedure for holding an executive session:

It is well settled that “[e]very meeting of a public body shall be open to the general public, except that an executive session of such body may be called and business transacted thereat in accordance with [section 105]” (Public Officers Law § 103 [a]…). While an executive session may be called to discuss, inter alia, “proposed, pending or current litigation” (§ 105 [1] [d]), the public body may do so only upon a majority vote of its membership and after “identifying the general area or areas of the subject or subjects to be considered” (§ 105 [1]). There is no dispute that section 105 (1) does not extend to communications between a town board and its counsel, but section 108 (3) provides in relevant part that “[n]othing contained in [the Open Meetings Law] shall be construed as extending the provisions hereof to . . . any matter made confidential by federal or state law.” “[S]ince communications made pursuant to an attorney-client relationship are considered confidential under the [CPLR] . . . , communications between a . . . board . . . and its counsel, in which counsel advises the board of the legal issues involved in the determination of a[n] . . . application, are exempt from the provisions of the Open Meetings Law” … . “When an exemption [under section 108] applies, the Open Meetings Law does not, and the requirements that would operate with respect to executive sessions are not in effect. Stated differently, to discuss a matter exempted from the Open Meetings Law, a public body need not follow the procedure imposed by § 105 (1) that relates to entry into an executive session” … . Matter of Brown v Feehan, 2015 NY Slip Op 01339, 4th Dept 2-13-15

 

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