DEPARTMENT OF HEALTH PROPERLY DENIED THE FOIL REQUEST FOR CERTAIN DOCUMENTS ON THE GROUND THE DOCUMENTS WERE NOT ‘REASONABLY DESCRIBED’ (THIRD DEPT).

The Third Department determined the respondent’s (NYS Department of Health’s) denial of petitioners’ request for certain documents relating to respondents’ communications with Ancestry.com concerning death records was properly denied on the ground the requested documents were not “reasonably described” such that they could be located with a “reasonable effort:”

… [R]espondent established that its indexing system did not permit searching either its paper or electronic records by the name of an entity, and that it had no method of searching its correspondence records, whether on paper or in digital form, for the terms provided in petitioners’ request. * * *

… [W]e find that respondent satisfied its burden to demonstrate that petitioners’ FOIL request did not provide a reasonable description of the records sought that was adequate to permit respondent to identify and locate the requested documents … . Matter of Reclaim the Records v New York State Dept. of Health, 2020 NY Slip Op 03968, Third Dept 7-16-20